College Policies & Procedures
Under federal law (Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, and Americans with Disabilities Act Amendment Act of 2008) qualified students with disabilities may be eligible to receive academic supports and/or accommodations. Eligibility is based on disability documentation and assessment of individual need. Central Maine Community College is committed to providing the means to enable equal access to education for admitted or enrolled students with disabilities.
It is the student’s responsibility to make Central Maine Community College’s Disabilities Coordinator aware of his/her disability and need for accommodation in a timely manner, i.e., prior to or during the admissions process or prior to course registration. Students who believe they have a current and essential need for disability accommodations are responsible for requesting accommodations and providing required documentation to verify disability to the Disabilities Coordinator. The up-to-date documentation is required to justify the possible need for reasonable accommodation(s) that provides equal access to programs and services at the college.
Documentation must be typed on official letterhead of the diagnosing practitioner. The practitioner must be a licensed and/or certified professional who is qualified to diagnose the stated disability and not related to the student. It must be current for the disability (for learning disability, within five years and based on adult scales; for all other disability areas, within one year). Documentation must include the following components:
- Diagnosis must be described from Diagnostic and Statistical Manual of Mental Disorders IV or latest edition (if appropriate).
- Date first diagnosed and beginning treatments or services. A general history and clinical interview should be included.
- A description of the comprehensive diagnostic tests/methods used, including specific test scores (raw scores, converted standard scores, index scores as applicable, including standard test scores and age equivalents) and examiner’s narrative interpretation. This description should rule out other disability areas.
- A clear, direct statement of diagnosis. The diagnostician should avoid the use of such terms as “appears” or “seems” or “is indicative of.” If the data does not confirm a disability, the evaluator should state that conclusion in the report.
- A description of the current functional impact of the disability. This must establish what major life activity is substantially limited. Explanation of functional limitations from the impairment that may adversely affect the individual in an academic college program must be included.
- A statement of the method of treatment including current use of any medications, ability/inability to control symptoms, effects of medication that may adversely interfere with clear cognitive functioning.
- A description of the expected progression of symptoms, especially during college years.
- A history of previous accommodations and their impact.
- Recommendations based on functional and substantial limitations for college academic and physical accommodation.
Once a student’s disability documentation is received, the Disabilities Coordinator will review the material to determine its completeness and validity. If further information is deemed necessary, the Disabilities Coordinator will inform the individual within 30 academic class days. When the received documentation is complete, the Disabilities Coordinator will contact the student to set up a meeting. In an interactive process the student and Disabilities Coordinator will agree on what if any reasonable accommodations will be supported. A letter of accommodation will be generated by the coordinator and supplied to the student. The student then shares the letter with instructors of her/his choosing. The student must make an appointment with the Disabilities Coordinator at the beginning of each semester to update the accommodation letter. If a student does not have documentation but feels that he/she has a disability, a referral may be made by the Disabilities Coordinator. Central Maine Community College does not provide this testing; it is at the student’s expense.
Documentation minimums (for LD, NLD, AD/HD, Brain Injury, Autism, Psychiatric Disorders)
- Cognitive Component (WAIS IV, preferred, other comparable accepted)
- Achievement Component (WAIT III, preferred, other comparable accepted)
- Information Processing Component (WMS IV, Bender, executive functioning, Rey-Osterrieth Complex Figure Test, or other appropriate tests)
Other tests should be included that are appropriate to the particular area of disability pointed to from the above required components. For example, if the information gathered indicates that the individual has a writing disability, then it would be appropriate to complete the TOWL3 or latest edition.
For AD/HD, it is appropriate to include rating scales by instructors, parents and the student, as well as the Connors Continuous Performance Test or other comparable test.
Disabled students, like all students, are responsible for maintaining an acceptable level of conduct and academic achievement. Essential components of any course of study may not be eliminated or circumvented.
Central Maine Community College does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, disability, age or marital, parental or veteran's status in its programs and activities. Inquiries about the College's compliance with, and policies that prohibit discrimination on, these bases may be directed to:
Barbara Owen, Affirmative Action Officer
Jalbert Hall, CMCC
1250 Turner Street, Auburn, ME 04210
Telephone: 207-755-5100 or (800) 891-2002
Maine Relay Service: 800-457-1220
United States Department of Education
Office for Civil Rights
33 Arch Street, Suite 900
Boston, MA 02110
Maine Human Rights Commission (MHRC)
51 State House Station
Augusta, ME 04333-0051
Equal Employment Opportunity Commission
475 Government Center
Boston, MA 02203
Telephone: 617-565-3200, 1-800-669-4000
TTY: 617-565-3204, 1-800-669-6820
FERPA Family Educational Rights and Privacy Act
The College complies totally with the Family Rights and Privacy Act of 1974 (also known as FERPA or the Buckley Amendment). No one outside the institution shall have access to, nor will the institution disclose, any information from students' educational records without the written consent of students except to:
- Personnel within the institution
- Officials of other institutions in which students seek to enroll
- Persons or organizations providing student financial aid
- Accrediting agencies carrying out their accreditation function
- Persons in an emergency in order to protect the health or safety of students or other persons
All the exceptions are permitted under the Act. At its discretion, the institution may provide directory information in accordance with the provisions of the Act. Such information may include: name, address, date of birth, telephone number, dates of attendance, class, previous institution attended, field of study, awards, honors, degrees, as well as participation in officially recognized sports and activities. Currently enrolled students may withhold disclosure of any category of directory information under the Act. To withhold disclosure, written notification must be received in the Registrar's Office.
Please click HERE for more information about FERPA.