Office Manager

Specific Responsibilities: The following responsibilities are expected of this position:
1. Manage correspondence, phone calls, and emails. Ensure efficient document management, filing, and archiving systems are in place.
2. Assist Project Surveyors and New Gloucester Office Manager with invoicing.
3. Provide administrative support to project teams by preparing and distributing project-related documents, contracts and reports. Assist in project coordination and scheduling.
4. Assist New Gloucester Office Manager with Human Resources Support, such as new employee orientation and benefits administration.
5. Respond to client inquiries, schedule appointments, and maintain positive relationships with clients through effective communication and exceptional customer service.
6. Collaborate with engineers, surveyors, technicians, and other professionals to facilitate efficient project workflows. Ensure project deadlines are met and assist in coordinating team meetings.
7. Manage office supplies, equipment maintenance, and vendor relationships. Coordinate IT support and troubleshoot basic technical issues.
8. Organize Department meetings and training sessions. Assist in planning and executing workshops and seminars.

Employee Benefits: As a regular employee of Terradyn, you will be eligible to participate in a number of Company-sponsored benefits. In addition, you will be entitled to 12 days paid time off (PTO) in accordance with the Company’s PTO policies.
Terradyn offers a comprehensive employee benefits program, including:
• 10 Paid Holidays (New Year’s Day, Martin Luther King, Jr. Day, Memorial Day, Independence Day, Labor Day, Indigenous People’s Day, Veterans Day, Thanksgiving, Friday after Thanksgiving, Christmas Day)
• Participation in Company’s SIMPLE IRA plan with dollar-for-dollar company match up to 3% of your annual salary.
• Long & Short-Term Disability Insurance paid for by the Company.
• Health Insurance Plan. This plan is optional. The Company will pay for a portion of the plan if you opt in.